1. Choose a golf course and facility that will suit your needs and be sure their staff is accommodating. Meet with the staff and be sure to communicate what you want to accomplish, especially if you are doing a luncheon or awards gathering after play. Also, now is the time to consider how many golfers you will allow. Check with the course on their recommendations. However, for smoother play, try not to book more than 128 golfers per course.
2. Produce a brochure that explains and advertises the golf tournament in a concise and easy to read format. Include a registration form in the brochure along with a fax number and mailing address to submit the form.
3. Don't forget to get golf tournament sponsors and order course signage early. It can take some time to get all your logos in proper format for your sign printer. Be sure your tournament sponsors approve their logos before the signs are printed. Most companies are very specific about their logo and expect everyone to follow their guidelines.
4. Give some thought to your goodie bags or tournament giveaways. Embroidered golf shirts, hats, tees, balls, etc. Also, consider bottled water and sunscreen packets. Order your golf tournament awards early.
5. Design (or purchase) a database on your computer for your registration process to help you track your players and pair the teams. Be sure the pro of the club has this information at least two days prior to the event.
6. Be sure your golf staff is easily recognized with a special color golf shirt or hat.
7. Make a checklist of everything that has to be done on tournament day and delegate out each part of the list. Get an early start.
8. Provide the players, the day of the golf tournament, an easy check-in system and be sure they have the necessary tools for play (tees, balls, score cards, etc.)
9. Be sure to provide proper nourishment on the course. A variety of snacks and drinks should be readily available at various points on and around the golf course. You must check course regulations. Some courses do not allow outside food and drink.
10. Last but not least, don't forget to plan for the unexpected, such as weather issues, course problems, staffing shortages, injuries, etc. And it's always smart to remind your entrants to practice good golf etiquette and golf safety.
And What About Competition Formats?
Your golf tournament planning also requires selecting the competition format to be used. See Most Popular Golf Tournament Formats for, well, the most popular; and also, Golf Tournament Formats/Side Games Glossary for many more ideas.